Get more out of Office 365 with Power BI

The benefits of Office 365 have totally changed the way most businesses operate, and it’s hard to believe anything else could have been added to make it even better. But lo and behold, Microsoft has added another excellent feature for getting a better return on your productivity software investment.

What is Power BI?

Released in the spring of 2016, Power BI is Microsoft’s business analytics platform. Regardless of whether or not data is stored within a Microsoft platform, connecting Power BI to a database allows you to create detailed graphs, charts, maps, and more. For example, if you upload sales records, dragging and dropping two columns is all it takes to map out where your product sees the most demand.

Recently, Microsoft announced a brand new feature for business owners who want to get more value out of their software subscriptions. The Office 365 adoption content pack collects information about how your employees use Microsoft productivity software, and feeds it directly into Power BI’s analytics. There are four types of insights you can work with:

Adoption

These metrics give you visibility into how much each O365 platform is being used. You may be paying for OneDrive accounts for the entire organization, only for Power BI to reveal that less than a quarter of your team is using it. Compare enabled users and active users to get a clearer picture of your investments.

Communication

You can also see exactly how employees are using communication solutions. If nearly everyone on the team is accessing Skype for Business from a mobile data connection, it might be time to reduce your investments in cellular-based minutes.

Collaboration

Microsoft has several collaboration platforms, and without proper guidance, employees are likely to use the easiest one rather than the best one. Power BI shows you how much time users spend time in their own Word, PowerPoint, and SharePoint documents compared to the time they spend in documents from colleagues. This shows you which platforms encourage the most collaboration and which ones are struggling.

Activation

– The activation insights give you under-the-hood visibility into which versions of O365 users are running, and what devices they use to access them. That may seem like trivial information, but it can have huge impacts on cyber security.

Power BI comes in three different plans: Desktop, Pro, and Premium. Best of all, both the Desktop plan and the Office 365 adoption content pack are totally free. If you like what you see, consider enlisting us to set up and optimize either a Pro or Premium Power BI deployment — we’re only a phone call away!

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Office 365: Increase ROI with Power BI

It’s rare that business owners have a chance to get move value out of their existing IT solutions without investing more resources in them. But with Microsoft’s latest data analytics platform, business owners can make sure they’re squeezing every last drop of productivity from Office 365, for free.

What is Power BI?

Released in the spring of 2016, Power BI is Microsoft’s business analytics platform. Regardless of whether or not data is stored within a Microsoft platform, connecting Power BI to a database allows you to create detailed graphs, charts, maps, and more. For example, if you upload sales records, dragging and dropping two columns is all it takes to map out where your product sees the most demand.

Recently, Microsoft announced a brand new feature for business owners who want to get more value out of their software subscriptions. The Office 365 adoption content pack collects information about how your employees use Microsoft productivity software, and feeds it directly into Power BI’s analytics. There are four types of insights you can work with:

Adoption

These metrics give you visibility into how much each O365 platform is being used. You may be paying for OneDrive accounts for the entire organization, only for Power BI to reveal that less than a quarter of your team is using it. Compare enabled users and active users to get a clearer picture of your investments.

Communication

You can also see exactly how employees are using communication solutions. If nearly everyone on the team is accessing Skype for Business from a mobile data connection, it might be time to reduce your investments in cellular-based minutes.

Collaboration

Microsoft has several collaboration platforms, and without proper guidance, employees are likely to use the easiest one rather than the best one. Power BI shows you how much time users spend time in their own Word, PowerPoint, and SharePoint documents compared to the time they spend in documents from colleagues. This shows you which platforms encourage the most collaboration and which ones are struggling.

Activation

– The activation insights give you under-the-hood visibility into which versions of O365 users are running, and what devices they use to access them. That may seem like trivial information, but it can have huge impacts on cyber security.

Power BI comes in three different plans: Desktop, Pro, and Premium. Best of all, both the Desktop plan and the Office 365 adoption content pack are totally free. If you like what you see, consider enlisting us to set up and optimize either a Pro or Premium Power BI deployment — we’re only a phone call away!

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Microsoft Power BI and Office 365 analytics

As machine learning, digital storage, and analytics software get more advanced, data is becoming more valuable than ever. Even businesses that don’t rely on data to operate are starting to find ways to get more value out of their information. Microsoft’s newest platform is an excellent example of that — and it’s free!

What is Power BI?

Released in the spring of 2016, Power BI is Microsoft’s business analytics platform. Regardless of whether or not data is stored within a Microsoft platform, connecting Power BI to a database allows you to create detailed graphs, charts, maps, and more. For example, if you upload sales records, dragging and dropping two columns is all it takes to map out where your product sees the most demand.

Recently, Microsoft announced a brand new feature for business owners who want to get more value out of their software subscriptions. The Office 365 adoption content pack collects information about how your employees use Microsoft productivity software, and feeds it directly into Power BI’s analytics. There are four types of insights you can work with:

Adoption

These metrics give you visibility into how much each O365 platform is being used. You may be paying for OneDrive accounts for the entire organization, only for Power BI to reveal that less than a quarter of your team is using it. Compare enabled users and active users to get a clearer picture of your investments.

Communication

You can also see exactly how employees are using communication solutions. If nearly everyone on the team is accessing Skype for Business from a mobile data connection, it might be time to reduce your investments in cellular-based minutes.

Collaboration

Microsoft has several collaboration platforms, and without proper guidance, employees are likely to use the easiest one rather than the best one. Power BI shows you how much time users spend time in their own Word, PowerPoint, and SharePoint documents compared to the time they spend in documents from colleagues. This shows you which platforms encourage the most collaboration and which ones are struggling.

Activation

– The activation insights give you under-the-hood visibility into which versions of O365 users are running, and what devices they use to access them. That may seem like trivial information, but it can have huge impacts on cyber security.

Power BI comes in three different plans: Desktop, Pro, and Premium. Best of all, both the Desktop plan and the Office 365 adoption content pack are totally free. If you like what you see, consider enlisting us to set up and optimize either a Pro or Premium Power BI deployment — we’re only a phone call away!

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5 ways to ensure the Cloud’s affordability

Cloud computing saves businesses a considerable amount of money, which explains its rise in popularity over the years. What many business owners fail to realize is that there are hidden costs associated with Cloud services. And while they might seem insignificant at first, they can add up to a staggering amount if left unchecked. Minimize your cloud expenditures with these five tips:

No standalones
Cloud services come in various shapes and sizes, many of which are standalones that can contribute to rising costs. Opt for a service provider that offers a suite of products that all work together. They are often less expensive than a group of standalone products. Another benefit of working with a provider is that you receive a single point of contact to resolve your issues quickly and effectively.

Experience matters
If you have to integrate a standalone Cloud service into your system, make sure you hire an experienced integration consultant for the job since they will be able to finish the job quicker, thus making it cheaper. Integration mishaps can cause serious downtime which drains a lot of money.

Backups are important
Performing endless backups will definitely waste cloud storage space. That’s why it’s important to examine your Cloud storage data by asking the following questions:

  • How many versions of this data do you need to store for the long-term? The more versions you store, the more it costs.
  • What regulatory demands do you need to meet? Some data may need to be accessible for up to three years, whereas other data can be deleted after 30 days.
  • How quickly do you need to access your backup? If you can wait for a day or two, archive that data to a less expensive service or offline at your provider’s data center.

Remove users
Many Cloud service providers charge by the number of users in your system. By neglecting to manage the list of users, you could end up paying for people who no longer work for you. Implement processes that remove users when they are terminated and consider scheduling a regular audit. Ideally, this should be once every six months to a year, to ensure that your Cloud user list is up-to-date.

Monitor proactively
Ask your Cloud provider whether they can proactively monitor your account to notify you of potential issues before they cause problems. This is especially important if you have a pay-as-you-go license that charges based on resource and storage usage.

Utilizing the right technology resources is vital to your business’s success, and so is knowing how to prevent them from racking up a staggering monthly bill. If you wish to enjoy all the benefits Cloud computing can provide your business without breaking the bank, give us a call and we’ll be happy to help.

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5 tips to keep the Cloud cost-efficient

As a business owner, it’s essential that you are aware of the hidden costs associated with the Cloud and what measures you can take to keep those costs down. They might be more than what you’d normally pay for at first, but it could add up and cost you two, or even three times more than its worth. Pay the right price for the services you receive, and not a penny more with these five tips:

No standalones
Cloud services come in various shapes and sizes, many of which are standalones that can contribute to rising costs. Opt for a service provider that offers a suite of products that all work together. They are often less expensive than a group of standalone products. Another benefit of working with a provider is that you receive a single point of contact to resolve your issues quickly and effectively.

Experience matters
If you have to integrate a standalone Cloud service into your system, make sure you hire an experienced integration consultant for the job since they will be able to finish the job quicker, thus making it cheaper. Integration mishaps can cause serious downtime which drains a lot of money.

Backups are important
Performing endless backups will definitely waste cloud storage space. That’s why it’s important to examine your Cloud storage data by asking the following questions:

  • How many versions of this data do you need to store for the long-term? The more versions you store, the more it costs.
  • What regulatory demands do you need to meet? Some data may need to be accessible for up to three years, whereas other data can be deleted after 30 days.
  • How quickly do you need to access your backup? If you can wait for a day or two, archive that data to a less expensive service or offline at your provider’s data center.

Remove users
Many Cloud service providers charge by the number of users in your system. By neglecting to manage the list of users, you could end up paying for people who no longer work for you. Implement processes that remove users when they are terminated and consider scheduling a regular audit. Ideally, this should be once every six months to a year, to ensure that your Cloud user list is up-to-date.

Monitor proactively
Ask your Cloud provider whether they can proactively monitor your account to notify you of potential issues before they cause problems. This is especially important if you have a pay-as-you-go license that charges based on resource and storage usage.

Utilizing the right technology resources is vital to your business’s success, and so is knowing how to prevent them from racking up a staggering monthly bill. If you wish to enjoy all the benefits Cloud computing can provide your business without breaking the bank, give us a call and we’ll be happy to help.

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Keep the Cloud affordable with these tips

Despite the Cloud being a powerful and cost-effective solution that many small- and medium-sized businesses welcome with open arms, there are hidden costs that some business owners might not be aware of. It might cost you little at first, but it has the potential to snowball and cost more than your weight in gold. Follow these five tips to keep the Cloud from breaking the bank:

No standalones
Cloud services come in various shapes and sizes, many of which are standalones that can contribute to rising costs. Opt for a service provider that offers a suite of products that all work together. They are often less expensive than a group of standalone products. Another benefit of working with a provider is that you receive a single point of contact to resolve your issues quickly and effectively.

Experience matters
If you have to integrate a standalone Cloud service into your system, make sure you hire an experienced integration consultant for the job since they will be able to finish the job quicker, thus making it cheaper. Integration mishaps can cause serious downtime which drains a lot of money.

Backups are important
Performing endless backups will definitely waste cloud storage space. That’s why it’s important to examine your Cloud storage data by asking the following questions:

  • How many versions of this data do you need to store for the long-term? The more versions you store, the more it costs.
  • What regulatory demands do you need to meet? Some data may need to be accessible for up to three years, whereas other data can be deleted after 30 days.
  • How quickly do you need to access your backup? If you can wait for a day or two, archive that data to a less expensive service or offline at your provider’s data center.

Remove users
Many Cloud service providers charge by the number of users in your system. By neglecting to manage the list of users, you could end up paying for people who no longer work for you. Implement processes that remove users when they are terminated and consider scheduling a regular audit. Ideally, this should be once every six months to a year, to ensure that your Cloud user list is up-to-date.

Monitor proactively
Ask your Cloud provider whether they can proactively monitor your account to notify you of potential issues before they cause problems. This is especially important if you have a pay-as-you-go license that charges based on resource and storage usage.

Utilizing the right technology resources is vital to your business’s success, and so is knowing how to prevent them from racking up a staggering monthly bill. If you wish to enjoy all the benefits Cloud computing can provide your business without breaking the bank, give us a call and we’ll be happy to help.

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Your business needs a UPS system

For some businesses, power loss could result in profit loss. Natural disasters such as storms and hurricanes, construction or utility accidents, and other unforeseeable technical failures can put your business’s operations to a grinding halt. Businesses that depend on a continuous power supply to function might endure a slight disruption, but some might not. With an Uninterruptible Power Supply (UPS) system, damages caused by power failure can be avoided altogether.

What is an uninterruptible power supply?

An uninterruptible power supply is an essential piece of hardware that protects both your computer and your data. It provides a backup power source in case of main power failures caused by electrical current problems such as blackouts, brownouts, and power spikes.

Smaller UPS units can protect individual computers while larger models can power multiple devices or an entire office. Small businesses can opt for individual UPS units, which should be enough to back up critical computers and other devices that are key to business continuity.

Benefits of having UPS

It’s a known fact that power outages can damage or completely destroy electronic equipment, especially computers. Unexpected computer shutdown can cause great damage to your computer hardware and make you lose unsaved data. A UPS ensures you never experience such a scenario.

Here are other ways that a UPS benefits your systems:

  • Uninterrupted power flow during power surges

When you have UPS, the voltage that passes from the main electrical lines to your devices is consistently stabilized. This protects your computers from power surges, which happen when the voltage in other equipment suddenly rises.

  • Refined and filtered power supply

It normalizes power levels so that your computers are protected against dips and spikes caused by lightning or an abnormal power supply that usually comes from restored power after a blackout.

  • Instant power during brownouts

An uninterruptible power supply guarantees your operations’ continuity. In the event of short-term interruptions, it gives you enough time to switch to a larger, more stable power supply such as a generator. But unlike a generator, it provides instant power to your equipment at the exact moment the power goes out.

Does your business need a UPS?

If you’re purchasing new computers for your small business, a UPS is an invaluable add-on. Businesses that require constant power to function such as hospitals, banks, academic institutions, manufacturing companies, and any business for which storing and processing data are critical tasks can benefit from uninterrupted power.

Determining the type of UPS for your business as well as installing and maintaining it may require the expertise of professionals. We have experts who could provide you with information on properly operating a UPS, replacing its battery, identifying devices that should never be connected to it, and other safety tips. Call us today for advice.

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How a UPS protects your business

Nature’s unpredictability guarantees that your business will experience several power outages that will affect your operations. An Uninterruptible Power Supply (UPS) ensures your computers and other devices never break down from power failure. More importantly, it ensures you never lose data from unexpected computer shutdowns. Whether you want to avoid the inconvenience of having your operations halted, or just want to shore up your systems’ safety, using a UPS is the way to go.

What is an uninterruptible power supply?

An uninterruptible power supply is an essential piece of hardware that protects both your computer and your data. It provides a backup power source in case of main power failures caused by electrical current problems such as blackouts, brownouts, and power spikes.

Smaller UPS units can protect individual computers while larger models can power multiple devices or an entire office. Small businesses can opt for individual UPS units, which should be enough to back up critical computers and other devices that are key to business continuity.

Benefits of having UPS

It’s a known fact that power outages can damage or completely destroy electronic equipment, especially computers. Unexpected computer shutdown can cause great damage to your computer hardware and make you lose unsaved data. A UPS ensures you never experience such a scenario.

Here are other ways that a UPS benefits your systems:

  • Uninterrupted power flow during power surges

When you have UPS, the voltage that passes from the main electrical lines to your devices is consistently stabilized. This protects your computers from power surges, which happen when the voltage in other equipment suddenly rises.

  • Refined and filtered power supply

It normalizes power levels so that your computers are protected against dips and spikes caused by lightning or an abnormal power supply that usually comes from restored power after a blackout.

  • Instant power during brownouts

An uninterruptible power supply guarantees your operations’ continuity. In the event of short-term interruptions, it gives you enough time to switch to a larger, more stable power supply such as a generator. But unlike a generator, it provides instant power to your equipment at the exact moment the power goes out.

Does your business need a UPS?

If you’re purchasing new computers for your small business, a UPS is an invaluable add-on. Businesses that require constant power to function such as hospitals, banks, academic institutions, manufacturing companies, and any business for which storing and processing data are critical tasks can benefit from uninterrupted power.

Determining the type of UPS for your business as well as installing and maintaining it may require the expertise of professionals. We have experts who could provide you with information on properly operating a UPS, replacing its battery, identifying devices that should never be connected to it, and other safety tips. Call us today for advice.

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Why businesses need a UPS

Power outages caused by utility failure, accidents, and natural disasters such as storms, flooding, or earthquakes are inevitable. There’s very little you can do to prevent any of these from happening, but you can avoid the consequences to your business by using an Uninterruptible Power Supply (UPS).

What is an uninterruptible power supply?

An uninterruptible power supply is an essential piece of hardware that protects both your computer and your data. It provides a backup power source in case of main power failures caused by electrical current problems such as blackouts, brownouts, and power spikes.

Smaller UPS units can protect individual computers while larger models can power multiple devices or an entire office. Small businesses can opt for individual UPS units, which should be enough to back up critical computers and other devices that are key to business continuity.

Benefits of having UPS

It’s a known fact that power outages can damage or completely destroy electronic equipment, especially computers. Unexpected computer shutdown can cause great damage to your computer hardware and make you lose unsaved data. A UPS ensures you never experience such a scenario.

Here are other ways that a UPS benefits your systems:

  • Uninterrupted power flow during power surges

When you have UPS, the voltage that passes from the main electrical lines to your devices is consistently stabilized. This protects your computers from power surges, which happen when the voltage in other equipment suddenly rises.

  • Refined and filtered power supply

It normalizes power levels so that your computers are protected against dips and spikes caused by lightning or an abnormal power supply that usually comes from restored power after a blackout.

  • Instant power during brownouts

An uninterruptible power supply guarantees your operations’ continuity. In the event of short-term interruptions, it gives you enough time to switch to a larger, more stable power supply such as a generator. But unlike a generator, it provides instant power to your equipment at the exact moment the power goes out.

Does your business need a UPS?

If you’re purchasing new computers for your small business, a UPS is an invaluable add-on. Businesses that require constant power to function such as hospitals, banks, academic institutions, manufacturing companies, and any business for which storing and processing data are critical tasks can benefit from uninterrupted power.

Determining the type of UPS for your business as well as installing and maintaining it may require the expertise of professionals. We have experts who could provide you with information on properly operating a UPS, replacing its battery, identifying devices that should never be connected to it, and other safety tips. Call us today for advice.

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Android mobile security threats today

As bring your own device policies becomes common practice for companies today, business owners must keep in mind the possible cyber security implications of deploying more devices connected to the company network. If your employees are using Android devices, here are the top five security threats they need to be aware of as well as how to steer clear from them.

Unsafe devices

Sometimes, the device itself might not be safe due to faulty production or configuration. In fact, Checkpoint found 36 Android devices earlier this year at a telecommunications company and multinational technology company that were infected out of the box. This means that the infection was not caused by users, but the malware was pre-installed via apps somewhere along the supply chain before users even received them.

Malicious apps

Judy is an Android app, and although it sounds completely harmless, this software is actually designed to infect a device and activate an auto-clicking command used for malicious advertising campaigns. Believe it or not, this malware got 18.5 million downloads.

Information leakage from useful apps

Many applications are installed for legitimate uses. But don’t let that fool you, as these apps can be used to extract confidential information such as contact information from your mobile device. According to recent research, 0.3 percent of the 20 million Android transactions resulted in some level of privacy leakage. This is primarily due to cybercriminals tapping into an organization’s network traffic, which requires skills but isn’t impossible to do.

Banking malware

This is when cybercriminals use phishing windows to overlap banking apps so that they can steal credentials from mobile banking customers. But that’s not all, as cybercriminals can overlap other apps and steal credit card details, incoming mobile transaction authentication number, and even redirect calls. Even worse, file-encrypting features now allow them to simultaneously steal information and lock user files.

One such banking malware that Android users need to look out for is Faketoken. According to Kaspersky Lab, Faketoken is designed to generate fake login screens for more than 2,000 financial applications in order to steal login credentials. The app also displays phishing pages to steal credit card information, can read and send text messages, and even has the ability to encrypt user files stored on a phone’s SD card.

Ransomware

Ransomware is a type of malware that blocks a device and demands for a payment in order for the device to be unlocked. The latest ransomware, WannaCry, spread like a wildfire and greatly affected the global healthcare industry. Ransomware continues to be a cyberciminal’s weapon of choice and attacks targeting Android devices have increased by over 50 percent.

If you think ransomware is bad enough, ransomworms can be your worst nightmare. Basically, it’s ransomware attached to a network that copies itself to every computer on a local network it could reach  with no warning whatsoever.

All this sounds horrific, but the worst is yet to come if you don’t act fast. Having said that, we’ve rounded up some security best-practices that will help keep your Android devices secure:

  • Enforce device passcode authentication
  • Monitor mobile device access and use
  • Patch mobile devices quickly
  • Forbid unapproved third-party application stores
  • Control physical access to devices
  • Conduct application security assessment to ensure compliance
  • Implement an incident response plan for lost or stolen mobile devices

While it’s easy to turn a blind eye against cyber threats, the question is are you willing to take that chance? If you’re looking for an advanced security solution to keep your Android device safe, give us a call and we’ll be happy to help.

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